TDC Meeting Agenda – Marketing: Summer Updates, Fall Preview

Tuesday’s combined Panama City Beach Tourist Development Council/Convention and Visitors Bureau (TDC/CVB) should shed some light on upcoming marketing programs. Expect to hear an insightful update on 2009 summer marketing programs. This topic has been discussed in previous meeting s but as summer is nearly upon us, expect tangible updates on the program’s implementation process.

For the first time this year we’ll also get early discussions on the Fall/Winter marketing programs. You’ll want to bring a pen and pad for this one. Also there will be a discussion on the 2010 vacation planner.

The three board action items include consideration for approval financial statements, consideration for approval the disposition of the loan to Flying High, LLC, and consideration for approval Coastal Planning & Engineering .

You can download the agenda here, or view it below.

AGENDA

COMBINED BOARD MEETING

Bay County Tourist Development Council

Panama City Beach Convention & Visitors Bureau, Inc.

Panama City Beach

Tuesday – 2:00PM – May 12, 2009 Council Room, PCB City Hall

CALL MEETING TO ORDER

II. ROLL CALL

A.Invocation

B. Pledge of Allegiance

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V. BOARD ACTION ITEMS

A. Discuss and Consider for Approval CVB/TDC Financial Statements Dated March 31, 2009, Mr. Dan Rowe, President

B. Discuss and Consider for Approval the Disposition of the Loan to Flying High, LLC, Mr. Dan Rowe, President

C. Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90428, Invoice #90432, and Invoice #90435, Mr. Dan Rowe, President

VI. BOARD DISCUSSION ITEMS

A. Mid-Year Update, Mr. Dan Rowe, President

B. Update on 2009 Summer Marketing Campaign, Ms. Susan Estler, VP of Marketing

C. Discuss Fall/Winter Marketing Programs, Mr. Dan Rowe, President

D. Discuss 2010 Vacation Planner, Mr. Dan Rowe, President

VII. PRESIDENT’S REPORT

VIII. CHAIRMAN’S REPORT

IX.  AUDIENCE PARTICIPATION

X. ADJOURNMENT

TDC Meeting Agenda – Discuss Bed Tax Collections, Sports Marketing

Tuesday’s combined Panama City Beach Tourist Development Council/Convention and Visitors Bureau (TDC/CVB) should be a good one.  With presentations from Ellen Killough of the Visual Arts Center and Emerald Coast Cruizin, we should have a better idea of how some events went last year and what we are to expect this year.

The four board action items include consideration for approval the financial statements, Coastal Planning and Engineering Invoices, funding for the Northwest Florida Fly-in Visitor Survey, and enhancements to the Clerk of the Court’s Tourist Development Tax.

We’ll also see an update on Sports Marketing Activities and regular marketing activities, along with an update on the new web site.

You can download the agenda here, or view it below.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, February 10, 2009                9:00 a.m.        Council Room, PCB City Hall

I.    CALL MEETING TO ORDER

II.    ROLL CALL

A.    Invocation
B.    Pledge of Allegiance
C.    Approve Minutes From the December 17, 2008, and January 12, 2009 Meetings

III.    REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V.    PRESENTATIONS

A.    Visual Arts Center, Ms. Ellen Killough, Executive Director
B.    Emerald Coast Cruizin’ Event, Mr. Robert Parrish

VI.    BOARD ACTION ITEMS

A.    Discuss and Consider for Approval CVB/TDC Financial Statements Dated November 30, 2008, and December 31, 2008, Mr. Dan Rowe, President
B.    Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90118, Invoice #90119, and Invoice #90143, Mr. Dan Rowe, President
C.    Discuss and Consider for Approval Funding the Northwest Florida Fly-In Visitor Survey, Mr. Dan Rowe, President
D.    Discuss and Consider for Approval Enhancements to the Clerk of the Court’s Tourist Development Tax Collection Efforts, Mr. Bill Kinsaul, Clerk of the Court

VII.    BOARD DISCUSSION ITEMS

A.    Update on Sports Marketing Activities, Mr. Richard Sanders, VP of Sports Marketing
B.    Update on Marketing Activities, Ms. Susan Estler, VP of Marketing

VIII.    PRESIDENT’S REPORT

IX.    CHAIRMAN’S REPORT

X.    AUDIENCE PARTICIPATION

XI.    ADJOURNMENT

PCB Sand Sports and Panama City Beach

img_0193PCB Sand Sports in partnership with the Convention and Visitor’s Bureau welcomed Beach Tennis USA President Jim Lorenzo and Daniel Weinberg Marketing Director along with the EVP Pro Beach Volleyball Tour President Ross Balling. Russ Smith hosted the group at the Towne of Seaaven’s Origin as part of the hospitality coop from the local area. Many local properties offered to host these important guests and we appreciate the interest and excitement from across the community.

Richard Sanders, Director of Sports Marketing with the Convention and Visitor’s Bureau discussed dates and tournament schedule ideas to showcase Panama City Beach as one of the host cities for the EVP Pro Beach Tour in Summer 2009. The EVP Pro Beach Tour can bring exposure on Comcast Cable TV Network to more than 70 million homes.

PCB Sand Sports is working with both major beach sand sports associations to present the white sand beaches across Panama City Beach for the launch of a combined sporting event that will showcase “sand sports” . This will include Beach Soccer as we continue to share our vision of how this can help develop the new brand for PCB and grow activities for the local community as well as offer events and exposure to grow tourism in the area.

Rick Dye, President of Regions Bank and a founder of the non-profit Bay Areas Sports Association which is focused on developing sports for the local community by working closely with schools hosted a reception Friday night January 9th at Baja Grill. This provided an opportunity to introduce both sports to the local business community.

We had a great attendance with much interest in the “new sport and buzz of Beach Tennis” and discussion on how to work closer together. Beach Tennis showcased the “ball” used for Beach Tennis and provided t-shirts and hats as part of their hospitality for the attendees.

Dr. Jason Newsome, Director of Bay County Health Department was also in attendance and shared his input on the benefit sand sports can bring to the local community to get citizens out to play.

We discussed ideas to engage the schools within the community to expand opportunities for local leagues along with the tournaments and Pro Beach events for these hot and growing beach sand sports.  Beach Tennis is now licensed in more than 7 global countries and can bring International visitors along with Beach Volleyball as the area prepares to open the new airport.

TDC Bed Tax Committee Meeting Agenda for Wednesday

I know, I know, they changed the name to Revenue Enhancement Committee.

Wednesday December 3, 2008, the Revenue Enhancement Committee will meet to further discuss development costs from the strategic plan and get an update on destination marketing from Peter Yesawich from Y partnership.

If you remember from the last Revenue Enhancement Committee, 4 major points were discussed, TDC Marketing and Awareness, Special Events Marketing, Sports Marketing, and Destination Marketing.  The estimated costs tagged with everything proposed totaled more than $52 million.

This meeting, I believe we should see a greater explanation into these costs and some greater detail as to what is feasible and what is not.

Download the agenda here.

AGENDA

REVENUE ENHANCEMENT COMMITTEE MEETING
Bay County Tourist Development Council
Panama City Beach
Wednesday, December 3, 2008              1:00 p.m.        Board Room, Visitor
Information Center

I.    CALL MEETING TO ORDER

II.    ROLL CALL

III.    REQUESTS TO ADDRESS THE COMMITTEE ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON DEVELOPMENT COSTS FROM STRATEGIC PLAN, Mr. Dan Rowe, President

V.    UPDATE ON DESTINATION MARKETING, Mr. Peter Yesawich, YPartnership

VI.    AUDIENCE PARTICIPATION

VII.    ADJOURNMENT

TDC's $52 million improvement iniative

Wednesday, the TDC’s Revenue Enhancement Committee (fancy for bed tax committee) met to discuss improvement ideas for Panama City Beach and how to fund it all.

The ideas range from a new beach trash disposal system to a grass amphitheatre with bathroom and concessions facilities at Aaron Bessant Park.

The ideas stem from the Strategic Plan and include:

  • TDC Marketing and Awareness
    • Welcome to the Beach campaign which would include welcome signs west of the Hathaway Bridge and along Highway 79, and replacing existing signs.
    • New beach trash disposal system to replace the existing blue refuse containers.
    • Beach safety campaign to increase public awareness about the flag warning system and fund additional flag poles. (THIS ISN’T ENOUGH, PEOPLE, AND YOU KNOW IT!)
    • Estimated total cost of $500,000 per year.
  • Special Events Marketing
    • Construct a permanent stage suitable for concerts and theatrical performances at Aaron Bessant Park, at Pier Park.
    • Build an amphitheatre ‘bowl’ with a grass covered berm with restroom and concession space on the back/underside of the grass ‘bowl’.  Should be capable of a 5,000 capacity.
    • Create space for tents, vendor areas, or other festival support areas in the flat areas of the park.
    • Estimated total coast of $5 million

I think this is a really neat idea, and definitely worth looking into, but we need to be planning for 25,000 people, not 5,000 people.  Aaron Bessant Park needs some renovation, but will never have the capability to have anything much larger than the summer Concerts in the Park series.  We need to be looking at improving larger capacity facilities, like Frank Brown Park.

  • Sports Marketing – Frank Brown Park
    • Develop two additional ‘pinwheels’ of softball/youth baseball fields with the appropriate infrastructure.
    • Make two of the fields in the new ‘pinwheels’ the ‘marquee’ fields with additional seating, dugouts, press boxes, etc., one for baseball, one for softball.
    • Look at building a warm-up pool and permanent seating at the aquatic center to enhance potential at attracting regional swimming competitions.
    • Enhance the equestrian facilities
    • Estimated total cost is $7.5 to $10 million
  • Sports Marketing – Sports Village Complex (in addition to Frank Brown Park, would need to acquire additional land)
    • Develop indoor field house to expand offerings to include court and mat sports.
    • Develop 8 to 12 rectangular fields for soccer, lacrosse, field hockey, flag football, etc. Some would have grass, others artificial turf
    • Develop 8 full-sized baseball fields for additional tournaments and practicing facilities.
    • Estimated total cost is $33 to $35 million
  • Destination Marketing
    • Begin international marketing efforts when the new airport comes online and our area becomes more easily accessed.
    • Increase domestic advertising – more money is needed in order to fully penetrate our core markets and expand outside the southeast (or we could just use the $500k that was wasted on the Summer White Sale campaign for something that is more innovative, creative, and effective)
    • Enhance the Visitor Center with new technology and look and feel
    • Estimated total cost is $1 to $2 million

Now, where did all these numbers come from?  That is an unknown as of now, just estimations.  The committee requested of Dan and Staff to ‘zero-base’ the numbers and give details to how much each aspect of these improvements will cost, ideally to have everything spelled out by the December TDC meeting.  The goal is to have everything in order to request an additional 2cents be added to the bed tax first part of the year.

Staff counsel, Doug Sale said that from implementation to actual collection could be up to 90 days, so if they could get the tax implemented first of the year, collections could start rolling in for the new season in spring break.

I’m in total agreement that we need to collect additional bed tax in order to keep up with the competition.  I’ve not been too impressed with the way the money has been spent in the past, however.  I will give kudos to TDC Chair Andy Phillips for staying on everyone to be sure the numbers included will have some specificity in the near future.

TDC Agenda – Funding Sports Opportunities, Bed Tax Increase

On Wednesday September 24, the newly renamed Revenue Enhancement Committee will be meeting to discuss cooperative marketing opportunties, how to possibly fund sporting events privately and publicly, and possible Tourist Development Tax Increases.  The Revenue Enhancement Committee was formaly known as the Bed Tax Committee.

The meeting will be on Wednesday, September 24 at 1pm in the Board Room at the Visitor Information Center.

Be sure to attend this public meeting.  If you are unable to attend, be sure to subscribe to our Twitter page, as we’ll be providing live updates as to the decisions made.

AGENDA

REVENUE ENHANCEMENT COMMITTEE
Bay County Tourist Development Council
Panama City Beach
Wednesday, September 24, 2008                 1:00 p.m.        Board Room, Visitor Information
Center

I.    CALL MEETING TO ORDER

II.    ROLL CALL

III.    REQUESTS TO ADDRESS THE COMMITTEE ON AGENDA ITEMS (3 Minutes)

IV.    CHAIRMAN’S WELCOME, Mr. Marty McDaniel, Chairman

V.    REVIEW OF STRATEGIC PLAN, Mr. Dan Rowe, President

VI.    DISCUSSION OF KEY ELEMENTS OF PLAN REQUIRING ADDITIONAL RESOURCES

VII.    DISCUSSION OF OPPORTUNITIES TO ENHANCE OR INCREASE REVENUES

A.    Cooperative Marketing Opportunities, Ms. Susan Estler, VP of Marketing
B.    Discussion of Collection Efforts, Ms. Charlene Honnen, Tourist Development Tax Specialist
C.    Discussion of Public/Private Funding Opportunities for Sporting Events/Venues, Mr. Richard Sanders, Director of Sports Marketing
D.    Discussion of Tourist Development Tax Increases, Mr. Doug Sale, Legal Counsel

VIII.    DISCUSS NEXT STEPS

IX.    AUDIENCE PARTICIPATION

X.    ADJOURNMENT

Download the agenda.

TDC Meeting Agenda – New Marketing Committee?!?!?

Getting back in the swing, Tuesday’s TDC meeting guarantees spirited discussion.  In a surprise move, the TDC Marketing Committee was released late last week 15 months after they were originally appointed.  The reasoning was cited as the year being up.  I guess they didn’t want to release them at the beginning of the summer?  There are a few conspiracy theories floating around, but I’ll leave that to your imagination.  We’ll also see an update on the Panama City Beach Seafood, Wine and Music Festival, in addition to the Fall Marketing Campaign by the lovely Ms. Susan Estler.  Game On!

Download the agenda.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, September 9, 2008                9:00 a.m.        Council Room, PCB City Hall

I.    CALL MEETING TO ORDER

II.    ROLL CALL

A.    Invocation
B.    Pledge of Allegiance
C.    Approve Minutes From the August 12, 2008 Meeting

III.    REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V.    BOARD ACTION ITEMS

A.    Discuss and Consider for Approval CVB/TDC Financial Statements Dated July 31, 2008, Mr. Dan Rowe, President
B.    Discuss and Consider for Approval Revised FY 2009 – FY 2010 TDC Plan Ordinance, Mr. Dan Rowe, President
C.    Discuss and Consider for Approval Coastal Planning & Engineering Invoice #80826, Mr. Dan Rowe, President

VI.    BOARD DISCUSSION ITEMS

A.    Marketing Committee Update, Mr. Buddy Wilkes, Chairman, Marketing Committee
B.    Update on Panama City Beach Seafood, Wine & Music Festival, Mr. Jack Bishop, Eventertainment Group, LLC
C.    Update on Fall Promotion, Ms. Susan Estler, VP of Marketing

VII.    PRESENTATIONS

A.    Presentation of the Bay County Tourist Development Council/Panama City Beach Convention & Visitors Bureau Strategic Plan, Mr. Dan Rowe, President

VIII.    PRESIDENT’S REPORT

IX.    AUDIENCE PARTICIPATION

X.    ADJOURNMENT