TDC Meeting Agenda for Tuesday

On this week’s Tourist Development Council agenda, the discussion is outlined for a few exciting events of the past and of the near future.  They will hear a report from Rober Parrish, from the successful Emerald Coast Cruizin Event and an update on the progress of the planning of this year’s spring-time Sea Breeze Jazz Festival that will be held at Aaron Bessant Park at Pier Park.  Last year’s Jass Festival was immensely successful in light of its new venue.  They will also hear a presentation from Fahlgren on Creative Concept.

Continue reading “TDC Meeting Agenda for Tuesday”

AGENDA: TDC/CVB: Sep 29 Budget Discussions

Combined Tourist Development Council and Convention and Visitor’s Bureau meeting to discuss amendment to the 2010 CVB Budget.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, September 29, 2009
4:00 p.m.
Board Room, Visitor

Information Center

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance

III. REVIEW AND DISCUSS BUDGET AMENDMENT FOR THE FY 2010 CVB BUDGET, Mr. Dan Rowe, President

IV. AUDIENCE PARTICIPATION

V. ADJOURNMENT

To download this agenda please click here

AGENDA: TDC/CVB: Spring Break Recommendations

The final decision on Spring Break rumblings will finally be unveiled. After several city-wide conversations, meetings and one huge community forum we will know what the direction for the future of Spring Break on Panama City Beach.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, September 22, 2009
1:30 p.m.
Council Room, PCB City Hall

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance
C. Approve Minutes From the August 11, 2009, September 10, 2009, and September 18, 2009 Meetings

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V. BOARD ACTION ITEMS

A. Discuss and Consider for Approval CVB/TDC Financial Statements Dated July 31, 2009, Mr. Dan Rowe, President

B. Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90827, Invoice #90828, Invoice #90834, Invoice #90829, Invoice #90830, Invoice #90919, Invoice #90920, Invoice #90921, and Invoice #90922, Mrs. Lisa Armbruster, Sustainable Beaches, LLC

C. Discuss and Consider for Approval Contract with Aquatic Plants of Florida for the Dune Vegetation and Sand Fencing Project, Mrs. Lisa Armbruster, Sustainable Beaches, LLC

D. Discuss and Consider for Approval Spring Break Recommendations, Mr. Dan Rowe, President

E. Discuss and Consider for Approval Request for Funding from City of Panama City Beach, Mr. Dan Rowe, President

F. Discuss and Consider for Approval FY 2009-2010 Mexico Beach Community Development Council Budget, Mr. Dan Rowe, President

G. Discuss and Consider for Approval FY 2009-2010 Panama City Beach Convention & Visitors Bureau Budget and Program of Work, Mr. Dan Rowe, President

VI. PRESIDENT’S REPORT

VII. CHAIRMAN’S REPORT

VIII. AUDIENCE PARTICIPATION

IX. ADJOURNMENT

To download the entire agenda please click here.

AGENDA: CVB Special Called Meeting – Contracts Pending Approval

This meeting is to approve the contracts for both Fahlgren and Lou Hammond as Panama City Beach TDC’s new Ad & PR agencies.

PANAMA CITY BEACH CONVENTION & VISITORS BUREAU, INC.
Panama City Beach
Friday, September 18, 2009
1:30 p.m.
Board Room, Visitor Information Center

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. REVIEW AND CONSIDER FOR APPROVAL CONTRACT WITH FAHLGREN, INC. FOR ADVERTISING AGENCY SERVICES, Ms. Susan Estler, VP of Marketing

V. REVIEW AND CONSIDER FOR APPROVAL CONTRACT WITH LOU HAMMOND & ASSOCIATES FOR PUBLIC RELATIONS AGENCY SERVICES, Ms. Susan Estler, VP of Marketing

VI. AUDIENCE PARTICIPATION

VII. ADJOURNMENT

To download the full agenda click here

AGENDA CVB Meeting: Presentations for Y Partnership Replacement

As you no doubt learned last week, Y Partnership is out as the TDC and CVB’s marketing and public relations agency. This Thursday presentations will be given by the top three candidates from each discipline to take over in Y-Partnership’s vacated position. If you’re not excited, check your pulse.

AGENDA

PANAMA CITY BEACH CONVENTION & VISITORS BUREAU, INC.
Panama City Beach
Thursday, September 10, 2009
9:00 a.m. – 12:00 p.m.
Council Room, PCB City Hall

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance

III. PRESENTATION FROM ADVERTISING AGENCIES, Mr. Dan Rowe, President

A. Beber Silverstein Group
B. Fahlgren
C. LKM

IV. PRESENTATIONS FROM PUBLIC RELATIONS FIRMS, Mr. Dan Rowe, President

A. Fahlgren
B. Hayworth Creative
C. Lou Hammond and Associates

V. BOARD DISCUSSION AND FINAL RANKING

VI. AUDIENCE PARTICIPATION

VII. ADJOURNMENT

To download this agenda please click HERE

AGENDA: TDC to Review Media/Public Relations Agencies

At this week’s TDC Meeting, Susan Estler Vice President of Markets, perhaps still reeling from last week’s community forum on Spring Break, will present to the board her recommendations on creative, media buying and public relations agencies for review.

AGENDA

MARKETING COMMITTEE MEETING
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Thursday, August 27, 2009
9:00 a.m.
Board Room, Visitor Information Center

I. CALL MEETING TO ORDER

II. ROLL CALL

III. REQUESTS TO ADDRESS THE COMMITTEE ON AGENDA ITEMS (3 Minutes)

IV. REVIEW AND MAKE RECOMMENDATIONS ON CREATIVE, MEDIA BUYING, AND PUBLIC RELATIONS AGENCIES OF RECORD TO THE PANAMA CITY BEACH CONVENTION & VISITORS BUREAU, Ms. Susan Estler, VP of Marketing

V. AUDIENCE PARTICIPATION

VI. ADJOURNMENT

To download the agenda please click here.

AGENDA: CVB/TDC Board Meeting – Spring 2009 Klages Report

We finally get to see the new Klages report regarding Spring 2009. This meeting will be somewhat of an appetizer for the upcoming community forum on the Spring Break topic of marketing and overall community opinion.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, August 11, 2009
9:00 a.m.
Council Room, PCB City Hall

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance
C. Approve Minutes From July 8, 2009, and July 14, 2009

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V. PRESENTATIONS

A. Spring 2009 Visitor Profile, Dr. Walter Klages, The Klages Group

VI. BOARD ACTION ITEMS

A. Discuss and Consider for Approval CVB/TDC Financial Statements Dated May 31, 2009, and June 30, 2009, Mr. Dan Rowe, President

B. Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90732, Invoice #90733, Invoice #90734, Invoice #90735, and Invoice #90748, Mr. Dan Rowe, President

C. Discuss and Consider for Approval Allocating $2,000 from the 3rd Cent Trust Fund to Florida Beaches and Shores Preservation Association for the Purpose of Filing an Amicus Brief in the U.S. Supreme Court Case of “Stop the Beach Renourishment v. Florida Department of Environmental Protection and Walton County/City of Destin,” Mr. Doug Sale, Legal Counsel

VII. BOARD DISCUSSION ITEMS

A. Update on Marketing Activities, Ms. Susan Estler, VP of Marketing

VIII. PRESIDENT’S REPORT

IX. CHAIRMAN’S REPORT

X. AUDIENCE PARTICIPATION

XI. ADJOURNMENT

To download the Agenda please click here.

AGENDA: TDC/CVB to discuss the Spring Break Study

The Tourist Development Council and Convention and Visitor’s Bureau have called a special combined meeting to discuss the results of the spring break perception study. This will, no doubt create an interesting debate on one of Panama City Beach’s most polarizing topics. They also plan to set a date for a community discussion forum.

Special Called Meeting

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Wednesday, July 8, 2009
1:00 p.m. Council Room
PCB City Hall

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation
B. Pledge of Allegiance

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. BOARD DISCUSSION ITEMS

A. Review and Discuss the Results From the Spring Break Perception Study And Set Date For The Spring Break Community Forum, Mr. Dan Rowe, President

V. AUDIENCE PARTICIPATION

VI. ADJOURNMENT

To download this agenda click here.

Agenda: CVB Marketing Committee Meeting: Fall/Winter Marketing

Panama City Beach Convention & Visitors Bureau’s marketing committee will be meeting on Tuesday to begin discussions on Fall and Winter marketing efforts. Recently, 1.5 million dollars have and will be spent on Summer marketing. This meeting should address the remaining budget as well as how those dollars will be spent for the fall and winter seasons.

AGENDA

MARKETING COMMITTEE MEETING

Panama City Beach Convention & Visitors Bureau, Inc.

Panama City Beach

Tuesday, June 9, 2009 9:00 a.m. – Board Room, Visitor Information Center

I. CALL MEETING TO ORDER

II. ROLL CALL

III. REQUESTS TO ADDRESS THE COMMITTEE ON AGENDA ITEMS (3 Minutes)

IV. DISCUSS FALL/WINTER MARKETING PROGRAM, Mr. Dan Rowe, President

V. AUDIENCE PARTICIPATION

VI. ADJOURNMENT

To download this agenda click here.

TDC/CVB Special Meeting Agenda – Summer Marketing

As discussed in previous TDC/CVB meeting on summer marketing efforts the board agreed to meet again before the summer season is in full swing to consider adding money and additional efforts to the summer marketing campaign. This meeting should examine the marketing avenue those additional monies will take. Should be an interesting one. Below is the agenda for this meeting.

AGENDA

COMBINED BOARD MEETING

Bay County Tourist Development Council

Panama City Beach Convention & Visitors Bureau, Inc.

Panama City Beach

Friday, May 29, 2009 – 2:00 p.m. – Board Room, Visitor Information Center

I. CALL MEETING TO ORDER

II. ROLL CALL

A. Invocation

B. Pledge of Allegiance

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. DISCUSS AND CONSIDER ENHANCEMENT TO THE SUMMER MARKETING CAMPAIGN, Mr. Dan Rowe, President

V. AUDIENCE PARTICIPATION

VI. ADJOURNMENT

Download the Agenda Here