TDC Meeting Agenda – Marketing: Summer Updates, Fall Preview

Tuesday’s combined Panama City Beach Tourist Development Council/Convention and Visitors Bureau (TDC/CVB) should shed some light on upcoming marketing programs. Expect to hear an insightful update on 2009 summer marketing programs. This topic has been discussed in previous meeting s but as summer is nearly upon us, expect tangible updates on the program’s implementation process.

For the first time this year we’ll also get early discussions on the Fall/Winter marketing programs. You’ll want to bring a pen and pad for this one. Also there will be a discussion on the 2010 vacation planner.

The three board action items include consideration for approval financial statements, consideration for approval the disposition of the loan to Flying High, LLC, and consideration for approval Coastal Planning & Engineering .

You can download the agenda here, or view it below.

AGENDA

COMBINED BOARD MEETING

Bay County Tourist Development Council

Panama City Beach Convention & Visitors Bureau, Inc.

Panama City Beach

Tuesday – 2:00PM – May 12, 2009 Council Room, PCB City Hall

CALL MEETING TO ORDER

II. ROLL CALL

A.Invocation

B. Pledge of Allegiance

III. REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV. UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V. BOARD ACTION ITEMS

A. Discuss and Consider for Approval CVB/TDC Financial Statements Dated March 31, 2009, Mr. Dan Rowe, President

B. Discuss and Consider for Approval the Disposition of the Loan to Flying High, LLC, Mr. Dan Rowe, President

C. Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90428, Invoice #90432, and Invoice #90435, Mr. Dan Rowe, President

VI. BOARD DISCUSSION ITEMS

A. Mid-Year Update, Mr. Dan Rowe, President

B. Update on 2009 Summer Marketing Campaign, Ms. Susan Estler, VP of Marketing

C. Discuss Fall/Winter Marketing Programs, Mr. Dan Rowe, President

D. Discuss 2010 Vacation Planner, Mr. Dan Rowe, President

VII. PRESIDENT’S REPORT

VIII. CHAIRMAN’S REPORT

IX.  AUDIENCE PARTICIPATION

X. ADJOURNMENT

New PCB Website and Summer Marketing Campaign

On the agenda for the next regularly scheduled TDC meeting will be a presentation of the launch of the VisitPanamaCityBeach.com campaign, the summer marketing plan, “Focus Group Learnings”, and a report of the visitor’s surveys from the first quarter from the Klages Group.

You can download the agenda here, or read it below.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, April 14, 2009                    9:00 a.m.        Council Room, PCB City Hall

I.    CALL MEETING TO ORDER

II.    ROLL CALL

A.    Invocation
B.    Pledge of Allegiance
C.    Approve Minutes From the March 10, 2009, and March 26, 2009 Meetings

III.    REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V.    BOARD ACTION ITEMS

A.    Discuss and Consider for Approval CVB/TDC Financial Statements Dated February 28, 2009, Mr. Dan Rowe, President
B.    Discuss and Consider for Approval FDEP Grant 05BA2, Amendment #3, Mrs. Lisa Armbruster, Sustainable Beaches, LLC
C.    Discuss and Consider for Approval FDEP Grant 07BA2, Amendment #1, Mrs. Lisa Armbruster, Sustainable Beaches, LLC
D.    Discuss and Consider for Approval FDEP Grant H6BA1, Amendment #4, Mrs. Lisa Armbruster, Sustainable Beaches, LLC
E.    Discuss and Consider for Approval Coastal Planning & Engineering 3-Year Monitoring Survey Scope of Work and Fee Proposal, Mrs. Lisa Armbruster, Sustainable Beaches, LLC
F.    Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90326 and Invoice #90338, Mrs. Lisa Armbruster, Sustainable Beaches, LLC

VI.    PRESENTATIONS

A.    Launch Campaign for VisitPanamaCityBeach.com, Ms. Susan Estler, VP of Marketing
B.    2009 Summer Media Campaign Plan, Mr. Peter Yesawich, YPartnership
C.    Review of Focus Group Learnings, Mr. Peter Yesawich, YPartnership
D.    Review of Visitor Survey Results for First Quarter of 2009, Dr. Walter Klages, The Klages Group

VII.    BOARD DISCUSSION ITEMS

A.    Review of 2009 mtvU Program, Mr. Dan Rowe, President

VIII.    PRESIDENT’S REPORT

IX.    CHAIRMAN’S REPORT

X.    AUDIENCE PARTICIPATION

XI.    ADJOURNMENT

TDC Approves Resolution for 5th Cent Bed Tax Use

In what was quite possibly the quickest TDC meeting that I’ve ever attended, the Panama City Beach Tourist Development Council unanimously (with the exception of Buddy Wilkes – who is out of the country) approved the adopted resolution to the use of the 5th cent of the bed tax.  The tax increase is up for vote by the Bay County Commissioners tomorrow morning.

Florida statute mandates that TDC money levied through bed tax collections cannot be used “seat-guarantees”, but can be used for marketing purposes.  Spefically with the application proposed, the money will be used for cooperative advertising with the low cost airlines targeting potential visitors to our area that would use the low cost carrier(s) that would fly into our new airport. If the increase in approved tomorrow this will allow 15 months of time to market to future potential feeder markets and hopefully give a low-cost carrier additional incentive and comfort in coming to the new Panama City Bay County International Airport.

Bay County Commissioner Mike Nelson, who is also a member of the Tourist Development Council said that he thought this would be much more acceptable to the County Commission.

One of the stipulations to the resolution is that at the end of 5 years, the TDC would need to come back to the County Commission to vote on the 5th cent again, otherwise, it would expire.

Bay County Commission Meeting – 5th Cent Bed Tax Increase

Tuesday February 17th, the Bay County Commission in Panama City Florida will meet to again discuss the bed tax increase.  This is a regularly scheduled meeting with the bed tax discussion last on the agenda for discussion.  The January meeting resulted in the bed tax collection being increased from 3 cents to 4 cents.  The 5th cent was discussed, but it was decided to table that decision until this upcoming Tuesday.

If you remember the last meeting, I predicted that the fourth cent would pass but the fifth cent would not.  Commissioners Mike Thomas, Bill Dozier, and Mike Nelson were all in support of the increase, while Commissioner Gainer was adamantly opposed.  Commissioner and Chairman Jerry Girvin was considered the swing vote, and could go either way.  In the beginning he voiced that he wasn’t sure which way he would ultimately go.  In the end, he voted no to the fourth cent, but it still passed as all it needed was a majority.

The fifth cent requires a super-majority or 4 of the 5 commissioners.

You can download the agenda here.

Here are some related articles:

Bring on the Hike

Bed Tax – 4th cent passed, 5th cent tabled

Bed Tax Collector's Office to Get 2 More Full-Timers

Today’s TDC meeting resulted in the Bay County Clerk receiving approval for increased funding to pay for 2 additional full time staff to help in the collection efforts of the Bed Tax.  Currently there is one full time person dedicated to this effort.  Recently there has been much debate on whether to increase the bed tax from 4 to 5 cents with the increase from 3 to 4 cents being passed just four weeks ago.

One of the huge debates was based on the current collection methods of the bed tax and how revenues could be substantially increased if collection methods were made more efficient and work was done to see who wasn’t paying.  Bill Kinsaul, Clerk of the Courts, this morning stated that this effort was just too large for one person, but with the addition of two others full time that they could dedicate man-power to spend time “in the field” doing audits and investigating those not paying.

Also, with the increased funding they will make software improvements that will allow them better reporting, analytics and overall data streamlining.  The current funding was 2% of the 3 cents levied and it was increased to 3% or the 4 cents levied.

Emerald Coast Cruizin reported on the success of their event noting that 3,009 vehicles registered for the show this year.  This number is 748 more than last year (2007) or an astounding 33% increase.  In 2005, when this event first started, 535 cars registered indicating a tremendous growth and popularity.  This is a family-friendly event that brings people from all over the place and provides a clean environment to bring the kids, be outside and have a great time.   I brought my boys this past year and they loved walking arond and looking at all the cars.

Dually impressive was the show tickets bought; 6,742 tickets were sold.  When combining the number of attendees through ticket sales and attendance by registrants (averaging 2 per car) the total event attendance rang in at 12,760 people over the whole week.

Alabama was the largest feeder state at 581 registrants with Louisiana, then Georgia and Mississippi coming in next at 542, 391, 371, respectively.

Now, if I can say something, coming from Jason and not Panama City Beach, PCBDaily, or whatever other hat I may wear:  We need to support this event.  Whether it be through giving them more money from the CVB, local businesses buying ads and contributing sponsorship dollars or what, we have to come together as a community on this.  This is one of the only family events that you can bring the kids, have some festival food and walk around in the beautiful November weather Panama City Beach is so well known for.  Plus, it is cheap.  I had the unique opportunity to play a small role in this event this past year and witnessed local businesses shying away from any type of monetary support stating that they would see the business from this event anyway, why should they pay for an ad or sponsorship at some nominal level.  That’s just ridiculous.  Why wouldn’t you support something like this if you are given the chance.  You wouldn’t work for free, would you?  Well, that’s what the Parishes have been doing.  In fact, it cost them money to put on the event – out of their own pocket!  Next year, do the right thing and support this event. I’ll get off my soapbox now.

The Visual Arts Center will be hosting an exhibit titled Norman Rockwell’s America this summer from 6/12/09 to 8/9/09 (8 weeks).  Norman Rockwell’s art was often critisized in its time for portraying an America that was in essence a fairy tale, in that the scenes that he painted were not realistic or could not really be found in America.  Well, artist (please forgive me, I didn’t get his name!) noticed in many of his photographs that he was indeed capturing America as Norman Rockwell saw it.  The exhibit this summer will feature his work, which are modern day interpretations of popular peices from Norman Rockwell.  And, the real treat is that they will be right next to the original Rockwell peices that they are interpretted from.  Many of these peices have never been on loan out from their owners for public viewing.  I personally think this is a huge addition to what our summer visitors can do while they are here, and I was a little dissappointed in the level of support that the TDC showed.

Susan Estler and Dan Rowe underscored their emphasis on family spring break in the spring break marketing efforts and made mention of a few national media plugs discussing this point, including an AP article written and an upcoming interview with the Atlanta Journal Constitution.  I’m very interested to see the outcome as we are just weeks away before the spring break gates flood open.

TDC Meeting Agenda – Discuss Bed Tax Collections, Sports Marketing

Tuesday’s combined Panama City Beach Tourist Development Council/Convention and Visitors Bureau (TDC/CVB) should be a good one.  With presentations from Ellen Killough of the Visual Arts Center and Emerald Coast Cruizin, we should have a better idea of how some events went last year and what we are to expect this year.

The four board action items include consideration for approval the financial statements, Coastal Planning and Engineering Invoices, funding for the Northwest Florida Fly-in Visitor Survey, and enhancements to the Clerk of the Court’s Tourist Development Tax.

We’ll also see an update on Sports Marketing Activities and regular marketing activities, along with an update on the new web site.

You can download the agenda here, or view it below.

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Tuesday, February 10, 2009                9:00 a.m.        Council Room, PCB City Hall

I.    CALL MEETING TO ORDER

II.    ROLL CALL

A.    Invocation
B.    Pledge of Allegiance
C.    Approve Minutes From the December 17, 2008, and January 12, 2009 Meetings

III.    REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V.    PRESENTATIONS

A.    Visual Arts Center, Ms. Ellen Killough, Executive Director
B.    Emerald Coast Cruizin’ Event, Mr. Robert Parrish

VI.    BOARD ACTION ITEMS

A.    Discuss and Consider for Approval CVB/TDC Financial Statements Dated November 30, 2008, and December 31, 2008, Mr. Dan Rowe, President
B.    Discuss and Consider for Approval Coastal Planning & Engineering Invoice #90118, Invoice #90119, and Invoice #90143, Mr. Dan Rowe, President
C.    Discuss and Consider for Approval Funding the Northwest Florida Fly-In Visitor Survey, Mr. Dan Rowe, President
D.    Discuss and Consider for Approval Enhancements to the Clerk of the Court’s Tourist Development Tax Collection Efforts, Mr. Bill Kinsaul, Clerk of the Court

VII.    BOARD DISCUSSION ITEMS

A.    Update on Sports Marketing Activities, Mr. Richard Sanders, VP of Sports Marketing
B.    Update on Marketing Activities, Ms. Susan Estler, VP of Marketing

VIII.    PRESIDENT’S REPORT

IX.    CHAIRMAN’S REPORT

X.    AUDIENCE PARTICIPATION

XI.    ADJOURNMENT

TDC to Discuss Bed Tax Increase on Wednesday – Agenda

Wednesday, the Tourist Development Council will discuss the possible bed tax increase.  

The TDC will hear a presentation from Marty McDaniel, the chairman of the Revenue Enhancement Committee and Peter Yesawich from YPartnerhship. 

Related articles: 

You can download the agenda here, or view it below:

 

Special Called Meeting

AGENDA

COMBINED BOARD MEETING

Bay County Tourist Development Council

Panama City Beach Convention &Visitors Bureau, Inc.

Panama City Beach

Wednesday, December 17, 2008                         1:00 p.m.               Council Room, PCB City Hall

I.               CALL MEETING TO ORDER

II.              ROLL CALL

A.    Invocation

B.    Pledge of Allegiance

III.            REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.            PRESENTATIONS

 

A.    Presentation of the Recommendations from the Revenue Enhancement Committee, Mr. Marty McDaniel, Chairman, Revenue Enhancement Committee

1.     Presentation of the Trends and Status of Destination Marketing, Mr. Peter Yesawich, YPartnership

2.     Presentation of Capital Projects, Mr. Dan Rowe, President

B.    Presentation by Mexico Beach Community Development Council, Mrs. Lynn Marshall, President

V.             BOARD DISCUSSION

VI.            AUDIENCE PARTICIPATION

VII.          BOARD ACTION

VIII.         ADJOURNMENT

TDC Meeting – Klages, Sea Oats, JBInc, New Board

Bed tax numbers were reported to be up for October, but no percentages or numbers were provided.

Lisa Armbruster presented the preliminary plans for the Sea Oat Planting and Sand Fencing project and encouraged public comment.  The goal is to implement this plan next year after turtle nesting season, and Lisa advised that the funding is already in place.

After a presentation from Walter Klages that emphasized a need to increase international visibility, the board voted to follow staff’s recomendation and approve the contract for the current year including the extra money to start doing occupancy and rate studies.

The board voted to approve the Memo of Understanding with Jennifer Barbee Inc. under the assumption that they could renogotiate the stipulation requiring 1/3 of the budget to be deposited in advance with her firm.  The board agreed they would like no more than 1/6 of the budget to be deposited in advance with JBInc.  It was discussed that Jennifer Barbee Inc has been working on the new spring break site even without a contract.  Andy expressed his concern that $95k was too much for a web site, but the board seemed to disagree.

New officers will be chosen in January and another 6 months was added to all the board member’s term.  Originally, the 2 year appointments were to end in June 2009, but now they will end in January 2010.  I though this was a decision to be made by the County Commission/PCB City Council. ??

The New Year’s Even Ball Drop being held at Pier Park is sponsored by the CVB and will include an 8 foot ball dropped 145 feet from a crane.  Board members are unsure whether, at this point, it will be allowed to smash into the ground on top of a car.

Oh, and don’t forget the special meeting called on the Bed Tax issue on the 17th of December.  I’ll add it to the calendar on the side.

The Fall is Over, so how did the White Sale go?

I suppose it has been quite some time since I’ve shared a highly opinionated piece on how we market our area.  Maybe too much criticism, or maybe I’ve been really busy, but nevertheless here we go.

Right to the point.

The Extended White Sale, as it has been dubbed was an extension of the “Wildly Successful” Summer White Sale.  It was decided that the Summer White Sale had gone so amazingly well, that it was prudent to extend the promotions into the fall, so people could download coupons to Shipwreck Island Waterpark that actually closed first week in September.  Please note the sarcasm.

The numbers.

It total, the entire campaign saw 95,780 visits on http://www.pcbwhitesale.com (now forwarded to visitpanamacitybeach.com) and 23,890 total coupon downloads.  The entire cost rang in at a whopping $575,000.  That’s right, the comma IS in the right place.  Looking at previously reported numbers, that would leave 15,718 visits and 3,945 coupon downloads for the Extended White Sale.  The extension cost $80,000.

I would really love to see a breakdown of what cost what – I’m wondering how the bill got up to almost $600k.

So, with the total coupon downloads being at 23,890 and a total cost of $575,000, the TDC paid $24 per coupon download.  The TDC paid 24 dollars per coupon downloaded.

I have an interesting question:  How far would the businesses get if THEY were given $24 for every coupon of theirs downloaded?  Just curious how you think they would have fared had they been given that money, instead of a creative agency.  They could do with it whatever they please – keep it on the books, use it for advertising, use it to subsidize lower rates for everyone that comes in their doors, whatever.

I mean, what if Shipwreck Island was to use that money to subsidize entrance fees giving the first random/unannounced number of people each day Monday – Wednesday (or whatever notoriously slow part of the week during the summer) 50% off all summer long.  Imagine the lines of people that would be at the front gates in the morning and all the people that would stay and pay full price because they were already there with the kids.

What if Captain Jacks used their share to have Buy One Get One Free Tuesday Nights all summer long.  How many more people would eat there when they were in town.

The ideas are only limited by your creativity (I have little, I know).

Look, I think we all learned a hard lesson this year.  With that huge sucking noise we hear coming out of Washington as the economy falls more and more into a recession is effecting all of us – we are all scurrying to keep money in our pockets to pay the bills.

I believe rash decisions were made that turned out to be bad decisions, and hopefully next season, we will have a greater understanding as to how we need to move forward with all marketing campaigns.

TDC to Discuss MTVu and New Web Site Presentations

The TDC meeting scheduled for Thursday at 2pm in the council room should be very interesting to say the least. On the agenda will be to discuss the MTVu program and hear from the interactive agencies bidding to build the new “Panama City Beach” web site.  I fully expect the meeting to be long and arduous and some tough decisions to be made.

I also assume there will be tons in attendance, so come early.

I will be making live updates from my cell phone using the lovely Twitter service, so be sure to sign up and follow pcbdaily.  And be sure to set up your mobile devices if you don’t want to keep checking our twitter page.

——————————————————-

AGENDA

COMBINED BOARD MEETING
Bay County Tourist Development Council
Panama City Beach Convention & Visitors Bureau, Inc.
Panama City Beach
Thursday, November 6, 2008                 2:00 p.m.        Council Room, PCB City Hall

I.    CALL MEETING TO ORDER

II.    ROLL CALL

A.    Invocation
B.    Pledge of Allegiance

III.    REQUESTS TO ADDRESS THE BOARD ON AGENDA ITEMS (3 Minutes)

IV.    UPDATE ON BED TAX COLLECTIONS, Ms. Charlene Honnen, Tourist Development Tax Specialist

V.    BOARD ACTION ITEMS

A.    Discuss and Consider for Approval Coastal Planning & Engineering Invoice #81029, Invoice #81030, and Invoice #81032, Mr. Dan Rowe, President

VI.    BOARD DISCUSSION ITEMS

A.    Review and Discuss mtvU Program, Mr. Dan Rowe, President

VII.    INTERACTIVE AGENCY PRESENTATIONS AND BOARD DISCUSSION (Order of Presentations Will Be Selected at Random)

A.    JB, Inc.
Presentation by Ms. Jennifer A. Barbee, Ms. Annette Gilespie, Ms. Kim Powers, and Ms. Marianne Cushing
B.    Miles Media
Presentation by Mr. Roger Miles, Mr. Ryan Nance, Ms. Elena Prostova, and Mr. Scott Templeton
C.    SimpleView
Presentation by Mr. Kevin Bate and Ms. Cara Scholke

VIII.    AUDIENCE PARTICIPATION

IX.    ADJOURNMENT